Business Solutions

RA Services Terms

TERMS AND CONDITIONS

Vybe Communications Hub (Vybe) is a mailbox rental company designed to provide various business services including but not limited to: Registered Agent Services (also known as Resident Agent Services), mail receiving services, mail forwarding services, etc.  Vybe is not a law firm and neither Vybe nor any of its employees provide legal services or legal advice, however Vybe’s representatives may express their opinions and provide accurate and authoritative information and services with regard to the subject matter covered. Further, no representations or warranties, expressed or implied, are given regarding the legal or other consequences resulting from the use of our services and all services and information provided to the client are offered with the understanding that they are to be used in a legal and prudent manner.

LIABILITY: Vybe, its agents, representatives and employees specifically disclaim any warranty beyond the limited warranty stated herein, whether express or implied, including the implied warranties of merchantability and fitness for purpose. Under no circumstances are Vybe, its advisors, agents, representatives or employees liable or responsible for any damage or inconvenience caused or alleged to be caused by the use of our services. Vybe does not assume any legal, financial or other liability or responsibility for the accuracy, completeness or usefulness of any official documents prepared and/or filed by a client directly with a jurisdiction filing agency by the client. Any documents prepared and/or filed by the client are subject to review for correct information and Vybe will not be liable for any fees associated with subsequent corrections, amendments or any other type of revisions for documents not prepared and filed by Vybe. Vybe’s financial liability is limited only to amounts paid to Vybe.

Unless otherwise specified or filing in the State of Washington, the Primary Business Address listed on any filed document needs to reflect the primary business address the company operates from regardless of what state that address is in.

Vybe’s entire liability and Client’s exclusive remedy for damages due to performance or non-performance of Vybe, for any cause or service whatsoever, regardless of the form of action, whether in contract or in tort, shall be limited to the refund of the charges specifically related to the performance or non-performance of the direction of Client. When receiving process on behalf of Client, Vybe shall in no event be responsible for any part of the underlying claim. In no event does Vybe assume any liability whatsoever to any party other than the Client for Client’s use of Vybe’s services, and Client agrees to indemnify Vybe against any claims brought by such parties. Client is prohibited from assigning any cause of action or remedy to any third party and is further prohibited from encouraging any third party from bringing any cause of action against Vybe.

While Vybe takes reasonable steps to provide complete and accurate services, Vybe cannot warrant or guarantee that its services are complete or error free. Vybe is not an insurer with regard to the services performed. In order to obtain Vybe’s services for the charges stated, Client agrees to assume the risk for any and all liabilities disclaimed by Vybe and all damages in excess of the limited remedy provided herein.

Vybe shall not be liable to Client or any third party for any direct, indirect, special consequential or incidental damages (including damages for loss of business profits, business interruption, loss of business information, and the like) arising out of the use of Vybe’s services, even if Vybe has been advised of the possibility of such damages.

CLIENT RESPONSIBILITY: Client assumes liability for all charges incurred as a result of any and all services performed by Vybe on Client’s behalf or upon Client’s direction. Such charges shall be due and payable in advance (or upon receipt of Vybe’s invoice if such an arrangement was authorized by Vybe).

Client accepts full responsibility for the proper and legal use of the information and/or services so provided and for complying with any tax consequences or tax filing requirements arising as a result.

It is the Client’s sole responsibility to keep Vybe informed as to any changes in address, email, phone number or of changes of persons authorized to receive mail or Vybe notifications, reports, processes and legal matters. Such changes are deemed to be effective when entered into Vybe’s client database system.  AS PER THE MAILBOX AGREEMENT, ANYONE WITH A KEY TO THE MAILBOX ITSELF WILL BE DEEMED AS AUTHORIZED BY CLIENT TO PICK UP MAIL AND SAID NOTICES.

PAYMENT: Initial payment is pro-rated to the end of the fiscal year and includes a one time $15 processing fee, making the next due date January 1^st of the following year.  Service and payment is renewed automatically every January 1st unless and until Client discontinues service per instructions in section titled “Discontinuing Agent Service” below.

CANCELLED ORDERS AND REFUNDS: For registered agent service orders, $25 will be withheld from the refund up to 30 days and no refunds will be considered 30 days after the date of the order.  For an order to be cancelled and any refund to be honored, Vybe must also be officially removed within the 30 days of original order date from any and all records per instructions in section titled “Discontinuing Agent Service” below.  This same policy applies to each renewal period.

REGISTERED AGENT SERVICE: Any documents filed utilizing Vybe’s registered agent services must have Vybe’s registered agent service name stated as “Vybe Communications Hub” (excluding quotation marks). If client prepares and files any document with Vybe’s name in any other form, Vybe can not guarantee that said services can/will be performed and client will be responsible for any fees associated with amending the document to the correct name format.

Client agrees that any employee acting on behalf of Vybe may sign for and/or accept any Registered Agent mail or documents in the same manner that Vybe is authorized through the mailbox rental agreement and CMRA forms to accept mail and offer standard mailbox rental services.  Client further agrees that placing any such mail or notice in their mailbox is deemed sufficient “notification,” to fulfill Vybe’s obligations as Registered Agent and that it is Client’s responsibility to check their mailbox on a regular basis, not Vybe’s responsibility to take any further action to “notify” them.  To ensure receiving notice, Client may opt to have a regular mail forwarding account – a service already offered through Vybe’s standard mailbox rental services.  Furthermore, Vybe can, at Vybe’s sole option, open and review the mail or documents sent to Vybe as the Registered Agent for Client (only the mail that is sent to Vybe as Registered Agent for Client, not any other mail or notices sent to client through normal use of mailbox services) but Vybe is not obligated to open or review this mail or documents, and may just put it directly into the customer’s mailbox, unopened.  Opening or reviewing mail or documents as the Registered Agent does not change Vybe’s requirements of notifying Client any further than simply placing such mail or documents into Client’s mailbox, as stated prior, regardless of contents.

NOTICES:  All notices required or permitted to be given under this Agreement must be in writing. Vybe shall give any notice by email sent to the most recent email address provided by the intended recipient to Vybe. CLIENT BEARS THE SOLE RESPONSIBILITY OF ENSURING THAT CLIENT’S EMAIL ADDRESS ON FILE WITH VYBE IS ACCURATE AND CURRENT, AND NOTICE TO CLIENT SHALL BE DEEMED EFFECTIVE UPON THE SENDING BY VYBE OF AN EMAIL TO THAT ADDRESS. Client shall give any notice to Vybe by means of: (i) hand delivery; (ii) certified U.S. mail, return receipt requested, postage prepaid; or (iii) overnight courier, each as send to 2226 Eastlake Ave. E., Seattle, WA 98102-3419. All notices to Vybe will be deemed received as follows: (i) if by hand-delivery, on the date of delivery; (ii) if delivery by U.S. mail, on the date of receipt appearing on a return receipt card; or (iii) if by overnight courier, on the date the receipt is confirmed by such courier service. Client agrees that any notice received from Vybe electronically satisfies any legal requirement that such notice be in writing.

DISCONTINUING AGENT SERVICE: Client acknowledges and agrees that if the entity either voluntarily or involuntarily discontinues business or operations in a jurisdiction where Vybe provides services or client wishes to abandon said entity or discontinue service where Vybe serves as registered agent:

• The entity must be properly and legally dissolved, withdrawn, cancelled or otherwise properly terminated in that jurisdiction, or;
• The entity must assign another registered/resident agent in said jurisdiction, or;
• The entity and/or client must resign Vybe as registered/resident agent in said jurisdiction and pay all filing fees related to same.

Note that if at least one of these conditions is not satisfied before the date the registered/resident agent service is due, the account and/or entity will automatically renew service and continue to accrue charges and late penalties for the registered agent fee which is an annual fee and not subject to pro-rated computation. In the event that the above cancellation conditions have not been met or the order has not been paid by the due date on the order, Vybe reserves the right to automatically bill any payment method provided in client’s account (including but not limited to credit cards and/or debit cards) for any amount due on a registered agent service order. Additionally, if the account is in delinquent status or the entity is defunct, any account contacts, including, but not limited to the account primary contact and entity officers and/or directors shall be responsible for the payment of the account.

DISCLAIMER: The information and services provided by Vybe are intended to provide accurate and authoritative information with regard to the subject matter covered.  Vybe and its representatives are only expressing their opinions. If you require specific tax, financial, business or legal advice, the services of a competent professional person should be retained. (Adapted from the Declaration of Principals jointly adopted by a committee of the American Bar Association and a committee of Publishers and Associations).

LEGAL JURISDICTION: The laws of Washington State shall govern.

MODIFICATION: Vybe reserves the right to modify these terms at any time by making such changes to this page.